Central Luzon State University (CLSU) OSA Portal – Board of Management for Student Organizations
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Date
2024-05-27
Authors
Bilandres, Danica M.
Pallarca, Catherine L.
Sebastian, Jirah C.
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Abstract
The current manual processes for managing student organizations pose challenges
such as unclear application and approval requirements, data exposure risks, a lack of
awareness about existing student organizations, and the decentralization of important
announcements and student organization activities. The developers aimed to design,
develop, and implement a web-based system for the CLSU Office of Student Affairs (OSA)
Student Organizations Unit (SOU) that encompasses online file submissions, enhanced
data security, information on student organizations and membership criteria, and improved
announcements and activity dissemination to address the problem. The developers used the
Dynamic Systems Development Method (DSDM), which focuses on rapid prototyping and
user feedback-driven iteration, beginning with a feasibility study, followed by iterative
development of prototypes based on user feedback, and the design and build phase ensuring
met operational requirements, leading to system deployment and evaluation to achieve
these. The system yielded an overall average evaluation score of 4.6, showing strengths in
usability, portability, compatibility, and functional adequacy. However, some procedures
still need to be handled physically at the request of the client, such as requests for activity
permits and accreditation. Precision, accuracy, and user experience were found to have
areas for development, highlighting the necessity for continuous improvements. However,
the system was successful in streamlining several SOU procedures and made a substantial
contribution to the simplification of SOU procedures by providing safe, centralized access
in a virtual setting.